Announcements

IMPORTANT FINANCIAL ISSUES ABOUT PROJECT APPLICATION
-Project Financial Rules Travel

* Keep safely and don’t throw any transportation tickets and if you have visa stamps; bring to the coordinator.

-Please keep in mind that %75 of the total travel costs will be reimbursed by the project. All of the costs for travel including plane, bus, train, metro will be calculated and the total will be reimbursed by the Project. For %25 of the travel costs, each partner institution will be free to apply any method. In practice, some institutions may collect the remaining %25 from the students; or the university compensates the amount. It will be determined by your institutions’ internal policies.

-Every single journey should be documented with tickets or invoices. Please make sure that you have a document for all journeys for each participants including teachers and students.

-When you are making your local travels, please use public transportation. For example when you are coming to Sigma Olomouc to Prague, İstanbul to Sakarya, or Zaragoza to Madrid, please use buses or trains and keep all tickets for each person.

-Car hire, taxi and fuel expenses are not eligible even if they are cheaper : ( It is a National Agency rule and we cannot do anything about this. So, please do not use taxi or car hire.

-Please keep all boarding passes for teachers and students. Also we need to have an invoice or statement from travel agency or flight company stating the price of the tickets for plane. For buses, trains and metro, only tickets are enough.

-Visa costs are eligible costs for the project. If you will have to pay a visa cost for entering the Country (for example Turkey), please keep the document or invoice they will give you. The cost will be reimbursed on %75 basis.

Subsistence

-For subsistence costs, “a joint budget” will be applied for teachers and students. All of the facilities for accommodation, meals, places, support services and travels about the Project activities will be organized and by the Project coordinator Sakarya University. All of the expenses and costs will be paid by the coordinator. After all, a general calculation will be made with the participation of the project partners.

One important Note:

-The project partners are highly recommended to have “health insurance” for each participant including teachers and students. Please keep in mind that it is not compulsory and it is not an eligible cost for the project according to the EU rules, so we will not be able to give money for health insurance. But it is not very expensive, about 10 Euros per person. Some students or teachers may be ill in a two weeks period.